Creating accommodation

Last updated: October 16, 2026

Create accommodation (agency or school): Products & Add-ons > Accommodations > +Add. Set name, category, bedroom/bathroom type, meal plan, description, photos, durations, ages, dates. Pricing same options as courses. Toggle visibility when ready. Also covers the paths for a campus you own, at a connected school's campus, and private agency accommodation (linked or unlinked), plus the accommodation-specific fields (Type, Room Type, Bathroom Type, Meal Plan, Weekly Checkout Date Rule).

Accommodation lives in inventory alongside programs. Whether you're an agency or a school, you create accommodations the same way: from Inventory → Accommodation, by clicking New Accommodation in the top right.

Creating an accommodation

Which situation applies to you

  • You're an agency. Accommodation you create is private to your team. You can create it linked to a school's campus you're connected to, or without linking any school.
  • You're a school. Accommodation you create at a campus you own becomes available to every connected agency once you publish.

How accommodations work in proposals

Accommodation provided by a school can only be added to a proposal alongside a program from the same school. You can't include accommodation on its own in a proposal — there must be a connected program from the same school in the same option.

For a campus you own

This article shows schools how to add accommodation for a campus they own. Once it is set up and visible, connected agencies can search for it and add it to proposals.

What it is

As a school, you can add accommodation (homestay, residence, and so on) linked to a campus you own. It works like a program: create it, fill in the details, set pricing and dates, then turn on Visibility.

Why it matters

  • Agencies can add your accommodation to proposals together with your programs.
  • You keep the details and pricing accurate in one place.

Before you start

Make sure the campus is set up under My Campuses, since you will pick it as the provider.

Step by step

  1. At the top left, switch to Inventory.
  2. In the left menu, click Accommodation, then click New Accommodation.
  3. In the Provider field, type at least 3 characters of the campus name and pick it from the list.
  4. Click Create.
  5. Fill in the accommodation details:
  6. Save.
  7. After saving, set up pricing, start dates, and eligibility from the accommodation's tabs.
  8. When it is ready, turn on Visibility so connected agencies can search and book it.

Tips and common issues

  • Visibility is off by default, so finish the setup first, then turn it on.
  • The currency comes from the campus.
  • Set the Location on each accommodation, since it can differ from the campus city.

At a connected school's campus

As an agency, you create accommodation in two situations:

  • Linked to a school's campus you're connected to on Edvisor. Useful when the school's catalog is missing an accommodation option you want to add to a proposal (a specific homestay, residence, or hostel). The listing is scoped to that school's campus.
  • Without linking any school. This is how agencies typically manage their own accommodation arrangements: a homestay you've set up directly, a residence partnership you've sourced yourself, or a hotel block you book from. Also useful for accommodation belonging to schools not on Edvisor.

Either way, accommodation you create as an agency is private to your team. The school cannot see it. Other agencies cannot see it.

How to start

  1. Go to Inventory → Accommodation.
  2. Click New Accommodation in the top right. The Create New Accommodation modal opens.
  3. Pick the path:
  4. Click Create. The new accommodation form opens.

Fill in the accommodation details

Click Save.

How accommodations work in proposals (agency)

Proposals no longer require a program in general — you can build a proposal from insurance, accommodation, add-ons, or fees in any combination. There is one exception: school-provided accommodation (accommodation from a school's own catalog) must still be added alongside a program from the same school, in the same option. Accommodation you create yourself as an agency — your own homestays, residences, or hotel blocks not tied to a school — can be added on its own to a program-free proposal.

What's next

After saving, the accommodation opens in a fuller editor where you configure pricing, fees, eligibility, availability, photos, and visibility.

Private accommodation (agency)

This article shows agencies how to create private accommodation for their own team. You can link it to a connected campus, or set it up on your own. Private accommodation is only visible to your team and appears in your own proposals.

What it is

As an agency, you can create your own accommodation to add to a proposal when the option you need is not already on Edvisor, or when you want a custom version. It is private to your team.

There are two situations:

  • Linked to a connected campus — accommodation that belongs to a school already on Edvisor.
  • Not linked — accommodation you arrange yourself, not tied to an Edvisor school.

Why it matters

  • You can add any accommodation to a proposal, even one not published on Edvisor.
  • It appears in your proposals alongside the program.
  • Only your team sees it.

Step by step

  1. At the top left, switch to Inventory.
  2. In the left menu, click Accommodation, then click New Accommodation.
  3. Choose the path:
  4. Click Create.
  5. Fill in the accommodation details:
  6. Save.
  7. After saving, set up pricing, start dates, eligibility, and add photos from the accommodation's tabs.

Tips and common issues

  • School-provided accommodation can only be added to a proposal together with a program from the same school. You cannot add that accommodation to a proposal on its own.
  • Use Internal notes to leave private notes for your team; students and schools do not see them.
  • Turn on "Include by default on all proposals" if you want this accommodation added automatically to every new proposal.

Accommodation-specific fields

Accommodation has a few fields that programs do not. This article explains each one: Type, Room Type, Bathroom Type, Meal Plan, and the Weekly Checkout Date Rule.

What it is

When you create accommodation, you fill in the standard details plus some fields that are unique to accommodation. These describe the room, the meals, and the checkout rules.

Why it matters

  • Agents and students see exactly what the accommodation offers.
  • The checkout rule makes sure the dates and prices work out correctly.

The fields

  • Type — the kind of accommodation: Homestay, Residence, Hotel, Dormitory, Apartment, or Hostel.
  • Room Type — Shared or Private.
  • Bathroom Type — Shared or Private.
  • Meal Plan — No meals, or 1, 2, or 3 meals a day.
  • Weekly Checkout Date Rule — sets which day the accommodation week ends. Choose either the same day as check-in, or one day early.

Tips and common issues

  • Set the Meal Plan even if it is "No meals", so students know what to expect.
  • The Weekly Checkout Date Rule affects how the length of stay is counted, so pick the one that matches how the provider bills.