Creating and adding fees

Last updated: October 16, 2026

Custom fees: Products > Fees > +New Fee. Set name, description. For custom courses, check Assign to custom school. Pricing: Simple (one-time amount) or Durational (per time period). Default-include option. Add to proposal via Edit > Fees > +Add Fees. Eye icon hides on display. Also covers adding fees to a product or at the campus level, which apply automatically by conditions (booking date, destination, program type/subject, study period/duration, nationality, age, location, visa type); one-time or recurring; plus the separate Application Fee field.

Custom fees are agency-defined charges (processing fees, taxes, consulting fees) added on top of base tuition.

Creating custom fees

How to create

  1. Go to Products > Fees in the right side menu.
  2. Click + New Fee.
  3. Enter:
  4. Important. If creating for a custom course/school, check Assign this fee to a custom school and select the school.
  5. Save.

Pricing types

  • Simple Pricing. Single amount. Example: $100 fee.
  • Durational Pricing. Amount per time period. Example: $100 per week.

Optional fields

  • Internal notes (team-only visibility).
  • Default language.
  • Translations.

Default for all proposals

If the fee should appear in every proposal automatically, check Include this by default on all proposals when creating it.

Add a fee to a proposal

Proposals > select proposal > select option > Edit > scroll to Fees > + Add Fees > select from list.

Click the eye icon to hide the fee on the displayed proposal (it still applies to the total).

Manage custom fees

Products > Fees to edit or delete custom fees.

Adding fees to a product

A fee is a cost added on top of a product's total price. Fees apply automatically based on their conditions, and the person using the product cannot remove or modify them.

Where to create a fee

Fees can be created in two places:

  • On the product itself — useful for one-off fees that only apply to this product.
  • At the campus level — useful for fees that apply across multiple products (e.g. a registration fee charged for any program at a campus). Campus-level fees can be attached to one or more products in the campus.

One-time or recurring

  • One-time — charged once.
  • Recurring — charged on a pattern, e.g. $100 every 4 weeks.

Conditions

A fee applies only when its conditions match. You can set conditions on:

  • Booking date
  • Destination country (country of the campus or product)
  • Program type (e.g. Exam Preparation)
  • Program subject (e.g. English)
  • Start date
  • Valid study period (the dates the product runs)
  • Study duration
  • Student nationality
  • Student age
  • Student current location — Onshore or Offshore
  • Student visa type

A fee can also vary by condition. For example: $100 for students 17 or older, $200 for students 16 and younger.

Application Fee — different from a Fee

The Application Fee is a separate dedicated field on a program, not a fee. Use it when students must pay to apply to a program, regardless of whether they enroll. It's typical for Higher Education.